University of Calgary
UofC Navigation

Graduate Program Administrator, Graduate Science Education, Cumming School of Medicine

This job posting is no longer active

Job ID: 13846

Updated: October 6, 2017

Location: Foothills Campus

Position Overview

The Department Graduate Science Education in the Cumming School of Medicine is currently seeking a Full-time Temporary Short Term Graduate Program Administrator for approximately 4 - 6 weeks.

Reporting to the Associate Dean Graduate Science Education and the Manager of the Graduate Science Education office, the successful candidate will provide smooth, efficient and effective administration of the program with accurate and timely advisory and graduate program administrative assistance to the Graduate Director(s).

High volume and diversity of work, is driven by numerous deadlines and shifting priorities.  Deals effectively with complex issues using judgment and initiating satisfactory resolutions for all involved on an on-going basis and in a timely manner.

 

Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

  • Advise current students and their supervisors on all policies, procedures, requirements and deadlines to ensure an administratively smooth path from their initial registration to convocation
  • Communicate continually with the Graduate Director(s), sharing ideas and advice in relation to graduate matters
  • Acts as liaison with other units on campus on behalf of students and the Graduate Director(s) 
  • Provide day to day administrative support for the Graduate Director, as well as students in the program
  • Monitor and maintain student files and records from initial inquiry, registration until convocation, ensuring that all deadlines and requirements are met
  • Ensure that applicable scholarship/student payments are entered by the deadline for accurate and timely processing for payment
  • Administrator for relevant graduate program(s) Graduate Education Committee
  • Pleasantly and professionally develop and maintain good relationships with other units on campus, being the initial contact with those inquiring about the graduate programs, it is very important to build a positive impression of both the Departments and the University
  • Annual update to the University Calendar and the Faculty of Graduate Studies Calendar; and coordination of new student orientation for the relevant graduate program(s)

Qualifications / Requirements:

  • Undergraduate degree with a minimum of 3 years experience
  • Solid knowledge of University, Faculty of Graduate Studies and Departmental regulations, policies and procedures
  • Knowledge of University systems such as PeopleSoft and EDMS, as well as an excellent working knowledge of Microsoft Office applications (Outlook, Word, Access, Excel)
  • Strong command of written and verbal communication
  • Must possess good organizational and time management skills, as well as excellent written and verbal communication skills
  • Ability to perform thorough, accurate and complete work
  • Ability to prioritize and organize work, handle multiple tasks and meet deadlines
  • Ability to build strong working relationships and respond to difficult or demanding situations calmly and effectively
  • Ability to listen actively, understand the needs of others and exercise compassion
  • Ability to interact with Faculty, students, coworkers and the public in a professional and friendly manner
  • Teamwork and ability to liaise with other departments within the University is essential

Application Deadline:  September 22, 2017

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

Additional Information

This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase II.

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website. For more information about the Cumming School of Medicine visit Careers in the Cumming School of Medicine.

About the University of Calgary

The University of Calgary is Canada’s leading next-generation university – a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation’s most enterprising city, the university is making tremendous progress on its Eyes High journey to become one of Canada’s top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. Ranked as the top young university in Canada and North America, the University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit ucalgary.ca.

The University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their professional success while they are here. We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.

 

Need help?

Visit Application Help & FAQs for answers to common questions